Your data room is an exclusive due diligence tool that provides organisation, structure and ease of use to simplify and speed up the process. In M&A, capital raising, tenders and other corporate events, there are countless documents to be reviewed before a final decision can be made. Compiling all these documents can be a lengthy process and is prone to errors.
There are a variety of crucial features that will help in making the review process much more efficient. One of them is a powerful Q&A tool that lets you add comments or questions and responses to all www.yourdataroom.org/board-portal/ documents in the data room in real-time. The other is a range of security options including fence view, screen-locking, and encryption. These options will help prevent unauthorised access and decrease the possibility that cyberattacks and breaches could occur after sensitive data leaves the firewall of your company.
Granular permission settings are another important feature. They can be applied to folders, roles and documents. It is possible to limit the downloading or viewing of spreadsheets only to a select group of users and allow them to make notes.
If you require more advanced features, choose a service that provides customisable security controls. iDeals for instance, allows you to create a custom watermark to documents, and also configure multiple permissions that include ‘view-only modes, fence views screenshot blocking, and remote wipe, and up to eight levels document access control. It also comes with built-in redaction and works with a variety of languages.